Sofia O.

Executive Virtual Assistant | Healthcare Research & Operations Support

Hi! I'm an Executive Virtual Assistant with 3+ years of experience supporting busy founders, executives, and healthcare professionals. I help you reclaim your time by taking ownership of the day-to-day so you can focus on what actually moves the needle. 🔹 WHAT I DO BEST - Executive support: calendar management, inbox triage, meeting prep, and travel coordination across time zones - Healthcare & research assistance: patient coordination, medical research, literature reviews, data organization, and report preparation - Project & operations management: keeping projects on track in Asana, ClickUp, Notion, and Trello — nothing falls through the cracks - Research & data work: market research, competitor analysis, advanced Excel, data entry with accuracy, and AI-powered workflows - Communication & coordination: Slack, Zoom, client-facing emails, and internal team comms 🔹 TOOLS I USE DAILY Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) • Microsoft Outlook • Asana • ClickUp • Notion • Trello • Slack • Zoom • Excel (advanced) • ChatGPT & Claude for research and workflows 🔹 WHY CLIENTS KEEP WORKING WITH ME ✓ Proactive — I anticipate problems before they happen ✓ Detail-obsessed — accuracy isn't optional, it's the standard ✓ Discreet — I handle sensitive information with full confidentiality ✓ Reliable — I show up, follow through, and communicate clearly ✓ Bilingual — fluent in English and Spanish 🔹 WHO I WORK BEST WITH Founders, executives, healthcare professionals, and small teams who need a right-hand partner — not just someone who completes tasks, but someone who takes ownership. If you're drowning in admin, behind on inbox, or missing follow-ups that matter — let's talk. I'd love to learn about your business and see if I'm the right fit. 📩 Send me a message and let's set up a quick intro call.