Jacobo María G.

Notion Expert | AI Centered Operations & Workflows

𝗣𝗿𝗼𝗳𝗶𝗹𝗲 𝗗𝗲𝘀𝗰𝗿𝗶𝗽𝘁𝗶𝗼𝗻 Companies waste 20+ hours weekly on disorganized operations—switching between tools, hunting for files, manually updating spreadsheets. That time should go to your best work, not busywork. I design business operations systems that eliminate chaos. Not templates—tailored workflows that match how your team actually works. 𝗪𝗵𝗮𝘁 𝗜 𝗕𝘂𝗶𝗹𝗱 𝗕𝘂𝘀𝗶𝗻𝗲𝘀𝘀 𝗽𝗿𝗼𝗰𝗲𝘀𝘀 𝗺𝗼𝗱𝗲𝗹𝗶𝗻𝗴 – Map your current workflows, identify bottlenecks, design optimized processes that scale. From client intake to project delivery. 𝗣𝗿𝗼𝗷𝗲𝗰𝘁 𝘄𝗼𝗿𝗸𝗳𝗹𝗼𝘄 𝘀𝘆𝘀𝘁𝗲𝗺𝘀 – Notion-powered operations for project management, client portals, asset libraries, team collaboration. Systems that grow with you, not against you. 𝗢𝗽𝗲𝗿𝗮𝘁𝗶𝗼𝗻𝘀 𝗮𝘂𝘁𝗼𝗺𝗮𝘁𝗶𝗼𝗻 – Connect your tools with AI-powered workflows using Make, Zapier, ChatGPT. Eliminate repetitive admin tasks so your team focuses on creative work. 𝗕𝘂𝘀𝗶𝗻𝗲𝘀𝘀 𝘀𝘆𝘀𝘁𝗲𝗺𝘀 𝗶𝗺𝗽𝗹𝗲𝗺𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻 – Not just strategy docs that sit in a drawer. I build and implement the systems in Notion, Clickup, Monday or Asana. 𝗪𝗵𝗼 𝗜 𝗪𝗼𝗿𝗸 𝗪𝗶𝘁𝗵 Design agencies, creative studios, and consultancies scaling past 5-10 people. You're good at your craft but operations are holding you back. You need systems that support growth without adding complexity. 𝗛𝗼𝘄 𝗪𝗲 𝗪𝗼𝗿𝗸 𝟭. 𝗣𝗿𝗼𝗰𝗲𝘀𝘀 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿𝘆 – I map your current operations using UX research methods. Understand how work actually flows, where it breaks down, what's costing you time and money. 𝟮. 𝗪𝗼𝗿𝗸𝗳𝗹𝗼𝘄 𝗗𝗲𝘀𝗶𝗴𝗻 & 𝗠𝗼𝗱𝗲𝗹𝗶𝗻𝗴 – Apply a Strategic Design approach to design optimized business processes. Model workflows in Notion or your preferred tools. Connect systems. Automate what's automatable. 𝟯. 𝗜𝗺𝗽𝗹𝗲𝗺𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻 & 𝗥𝗲𝗳𝗶𝗻𝗲𝗺𝗲𝗻𝘁 – Build the systems. Train your team. Refine based on real use. Your team adopts it because it makes work easier, not harder. 𝗥𝗲𝗰𝗲𝗻𝘁 𝗥𝗲𝘀𝘂𝗹𝘁𝘀 → Creative agency (15 people): Rebuilt project management system in Asana. Modeled new workflows, cut project setup time from 2 hours to 15 minutes. Client: "completely re-architected our system into something truly scalable." → Design studio: Designed complete Notion workspace for operations—project tracking, client portal, asset library. Eliminated 3 separate tools, one integrated workflow. 𝗧𝗲𝗰𝗵𝗻𝗶𝗰𝗮𝗹 𝗙𝗼𝘂𝗻𝗱𝗮𝘁𝗶𝗼𝗻 Notion Expert – Notion Certified Admin, Asana | Additional tools: Airtable, Monday, Google Workspace | Integrations: Make, Zapier | AI-enhanced workflows: ChatGPT, Claude, Gemini. I've been in tech since the late 90s. Worked as a DevOps engineer, moved into strategic design and business operations, now work at the intersection of technology, business process, and design. I understand both how tools work and why businesses need them. 𝗥𝗲𝗮𝗱𝘆 𝘁𝗼 𝗳𝗶𝘅 𝘆𝗼𝘂𝗿 𝗼𝗽𝗲𝗿𝗮𝘁𝗶𝗼𝗻𝘀? Let's design workflows that support your creative work instead of drowning it.