Rudith A.

Administrative and Operations professional with 16+ years of experience supporting procurement, purchasing, logistics, vendor coordination, documentation, inventory, billing, and day-to-day business operations. Experienced in managing 100+ purchase orders monthly, coordinating with suppliers and contractors, maintaining accurate records, monitoring deliveries, and completing administrative tasks efficiently and on schedule. Now providing remote Executive and Administrative Virtual Assistant support, with additional experience in email and calendar management, data entry, reporting, CRM and database management, project coordination, digital file organization, and process documentation. Proficient with Google Workspace, Microsoft 365, Excel, Google Sheets, ClickUp, Trello, Notion, Airtable, Slack, Apolloio, GoHighLevel, Canva, and AI productivity tools including ChatGPT. Known for being organized, detail-oriented, dependable, proactive, and process-driven, with the ability to manage multiple priorities independently and communicate professionally with clients, suppliers, contractors, and internal teams. 𝐂𝐎𝐑𝐄 𝐂𝐎𝐌𝐏𝐄𝐓𝐄𝐍𝐂𝐈𝐄𝐒 • Executive & Administrative Support • Operations Coordination • Procurement & Purchasing Support • Vendor & Supplier Coordination • Customer Service & Client Communication • Inbound and Outbound Call Follow-Up • Purchase Order Management • Email & Calendar Management • Booking & Scheduling Coordination • Document & Records Management • Data Entry & Database Management • Inventory & Delivery Coordination • Invoice & Billing Tracking • Reporting & Spreadsheet Management • Task & Project Coordination • SOP & Process Documentation • Workflow & Process Improvement • CRM & Pipeline Management • Lead Generation & Appointment Setting • Generative AI & AI-Assisted Productivity • Remote Administrative Support 𝐓𝐄𝐂𝐇𝐍𝐈𝐂𝐀𝐋 𝐒𝐊𝐈𝐋𝐋𝐒 Administrative & Productivity Email and inbox management | Calendar management | Scheduling | Data entry | Document preparation | File organization | Research | Reporting | Google Workspace | Google Drive | Google Calendar | Google Sheets | Microsoft 365 | Microsoft Excel | Microsoft Word | Microsoft Teams | Slack | Zoom Project & Operations ClickUp | Trello | Notion | Airtable | Task Tracking | Project Coordination | Workflow Management | SOP Documentation | Process Documentation Procurement & Business Operations Purchase Order Management | Supplier Coordination | Vendor Management | Inventory Tracking |Delivery Coordination | Invoice Tracking | Billing Records | Procurement Documentation | Administrative Records CRM & Business Development & Funnels Apolloio | GoHighLevel | CRM Management | Lead Generation | Pipeline Management | Appointment Setting | CRM & Customer Coordination Generative AI & Digital Tools ChatGPT | Claude | DeepSeek | AI-Assisted Research | Prompting | Email Drafting | Data Organization | Workflow Support Marketing & Creative Meta Ads Manager | Meta Business Suite | Canva | Systemio | CapCut | Adobe Premiere Pro | Facebook & Instagram Advertising 𝐖𝐨𝐫𝐤 𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞 𝐋𝐨𝐠𝐢𝐬𝐭𝐢𝐜𝐬 𝐀𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭 / 𝐏𝐮𝐫𝐜𝐡𝐚𝐬𝐢𝐧𝐠 𝐌𝐚𝐧𝐚𝐠𝐞𝐫 Tomas Electrical Supply Corporation-Davao City April 2008 to December 2025 • Managed 100+ monthly purchase orders and end-to-end procurement, ensuring timely delivery andcost efficiency • Negotiated supplier contracts, reducing costs by 10–15% while maintaining quality and reliability • Maintained 99% accuracy in inventory, billing, and financial records, including SOA and invoice tracking 𝐊𝐞𝐲 𝐑𝐞𝐬𝐮𝐥𝐭𝐬 • Maintained 99 % accuracy while managing procurement records, supplier documentation, billing, and100+ monthly purchase orders. • Achieved 30 x Return on Ad Spend (ROAS) for a salon client through Messenger conversion campaigns. • Increased conversions by up to 30% through A/B testing, audience segmentation, and funnel optimization. • Reduced advertising inefficiencies by 20%+ through KPI analysis (CTR, CPC, and ROAS). • Generated 1,200+ leads and 1.1million campaign views for a beauty brand. WHY CLIENTS CAN RELY ON ME I am organized, detail-oriented, proactive, dependable, and process-driven. I am comfortable managing multiple priorities, following up on outstanding tasks, coordinating with different stakeholders, and working independently with minimal supervision. My goal is simple: to take administrative and operational tasks off your plate so you can focus on running and growing your business. If you need a reliable Virtual Assistant who combines 16+ years of real-world operations experience with modern remote-work, CRM, project management, and AI productivity skills, I would be happy to discuss how I can support your business. Best Regards, Rudith Alingasa