Mary O.

Executive Virtual Assistant for Business | Admin & Operations Support

Executive Assistant for Founders & CEOs | Inbox, Calendar, Business Operations & Administrative Support. I help founders, CEOs and growing businesses reclaim 15–20+ hours every week by providing reliable executive support, proactive administrative support and professional virtual assistant services that keep daily operations running smoothly. My experience combines traditional Executive Assistant responsibilities with business operations, CRM management, SOP documentation and workflow optimization, making me an ideal Virtual Assistant for founders who need someone capable of supporting both executives and business systems. I handle your tasks such as calendar management, inbox management, executive support, project management, task coordination and provide daily business operations support. Here's How I Support Busy Founders & CEOs ✅Executive Calendar Management & Scheduling As your Executive Assistant, I provide comprehensive executive support by managing the day-to-day responsibilities that consume your time. •Managing complex executive calendars across multiple time zones •Scheduling meetings with clients, investors, and internal teams •Coordinating executive calendars and resolving scheduling conflicts •Coordinating travel itineraries alongside executive schedules •Protecting your time through proactive executive support ✅Inbox & Email Management: As your Executive Assistant, I keep your inbox organized so you never miss important opportunities. •Prioritizing urgent emails and filtering low-priority messages •Managing follow-ups with clients, prospects, and partners •Responding to customer and client inquiries •Maintaining Inbox Zero through proactive administrative support ✅CRM Management & Sales Support: As an executive assistant, I help business teams and founders maintain accurate CRM systems by: • Updating CRM records and customer information • Managing sales pipelines and lead tracking • Following up with leads and existing clients • Maintaining accurate customer databases • Creating and managing contacts in HubSpot, Airtable, Salesforce, and GoHighLevel • Cleaning duplicate records and organizing CRM data • Supporting customer onboarding and account management ✅Project Coordination & Operations Support: As an executive assistant, I provide administrative support by: • Coordinating projects across remote teams • Managing tasks in ClickUp, Asana, Monday. com, Trello and Notion • Following up with team members on outstanding tasks • Organizing project timelines and deliverables • Creating Standard Operating Procedures (SOPs) • Documenting business processes and workflows • Streamlining administrative workflows and operations • Supporting day-to-day business operations ✅Client Onboarding & Customer Success: As an executive assistant, I provide business operations support by; • Managing end-to-end client onboarding processes • Scheduling onboarding and discovery calls • Preparing onboarding documents and welcome materials • Coordinating contracts and document collection • Managing client communication throughout onboarding • Creating client records in CRM systems • Following up with new clients after onboarding • Supporting long-term customer success initiatives Results You Can Expect ✔ Reclaim 15–20+ hours every week ✔ A well-managed executive calendar ✔ Clear SOPs that support growth ✔ Better organization across your business ✔ Peace of mind knowing nothing is falling through the cracks Tools I Use Every Day Project Management: ClickUp • Asana • Monday. com • Trello • Notion CRM: HubSpot • Airtable • GoHighLevel • Salesforce • Google Sheets Communication: Google Workspace • Gmail • Outlook • Slack • Microsoft Teams • Zoom Automation & AI: Zapier • ChatGPT • Claude • Perplexity • Calendly • Fireflies AI • Otter AI Productivity: Microsoft Office • Excel • Google Docs • Google Drive • Google Calendar • Canva Business owners describe me as proactive, detail-oriented, dependable, highly organized, resourceful, and an Executive Assistant who consistently delivers without constant supervision. If you're looking for an Executive Assistant who provides dependable executive support, organized administrative support, professional virtual assistant services, and strong business operations support, I'd love to help you streamline your business and give you back valuable time. Click the "Invite to Job" button or send me a message, I respond quickly.