Bunmi F.

Your projects are moving. You just cannot see it, and you are the one chasing your own team for updates. I am a Project Coordinator and Executive Assistant who fixes that, so nothing slips and you get your week back. Most people hire me for the same problem underneath: the work is happening, but nobody can see it, and the person who should be steering is buried in admin. So the first thing I do is make it visible. The second is get it off your desk. I do this for founders, COOs and agency owners across the US, UK, Canada and Australia, and I cover EST, CST, PST, MST or AEST hours. HOW I WORK: Week one, I map what is actually live: every project, owner, deadline, dependency and blocker, in one tracker built in whichever tool you already use (ClickUp, Asana, Jira or similar). No new software unless you want it. After that, I turn calls, meetings and Slack threads into decisions, action items and named owners with dates, and follow up on anything late or unowned before you notice it. You get a short weekly summary of progress, risks and next actions, so you are reading a report instead of asking for one. When something is genuinely stuck, it reaches you with a recommended next action attached, not just a problem. The same rhythm covers your desk: inbox triaged daily against what actually needs you, your calendar protected rather than filled, research returned as a shortlist with a recommendation, and work checked before it goes out so mistakes stay internal. When the same issue appears three times, I write the SOP that stops a fourth. WHAT I TAKE OFF YOUR PLATE: Project coordination: timelines, milestones, dependencies, RAID logs, bottlenecks surfaced and escalated early Executive and administrative support: inbox and email management, calendar and diary management, meeting scheduling across time zones, gatekeeping Virtual assistant tasks: research, document prep, data entry, travel and general admin Weekly status reporting, KPI dashboards and scorecards, leadership visibility Meeting agendas, notes, recaps, action items and executive summaries SOPs, process documentation, onboarding and offboarding checklists Stakeholder, client, contractor and vendor communication and follow-up Cross-functional coordination across designers, developers, contractors and vendors CRM upkeep (HubSpot, Pipedrive and similar), trackers and Google Sheets TOOLS ClickUp, Asana, Monday, Jira, Trello, Notion, Airtable, Confluence, Google Workspace, Microsoft 365, Excel, PowerPoint, Canva, Slack, HubSpot, Clio, Webflow, WordPress, Claude, ChatGPT. IN PRACTICE I coordinate contractor and property operations for a UK property management company, sourcing and holding trades to deadline across 20 residential developments from quote request to sign-off. I run Webflow and WordPress build projects for a web development agency, holding designers, developers and client approvals to one timeline. I have supported US-based leadership remotely as an executive assistant for over 7 years, running inbox, calendar, travel and follow-up across time zones. I am Top Rated on Upwork, hold a Google Project Management certificate, and am currently completing my Scrum PSM I as I move further into project delivery. WHY ME Hire a VA and you often get someone who needs managing. Hire a project manager and you get someone too senior to touch your inbox. I am the rare middle. I run your projects and clear your desk, and you never have to check behind me. I also hold a legal academic background, which is why clients handling contracts, compliance documents or anything that needs a careful reader tend to keep me on. Give me the chaos. You get the report. Send me a message with what is on your plate right now, and I will tell you exactly what I would take off first, how I would track the rest, and what your first weekly report would look like. Best, Bunmi • Email Communication • File Management • Project Management • Task Coordination • Google Workspace • Claude • ChatGPT • Process Improvement • Jira • ClickUp • Asana • Team Management • Microsoft Office Suite • Management Skills • Webflow • Website delivery manager • Digital Project Manager • Calendar Management • Executive Assistant • Virtual Assistant • Operations Manager • Project Coordinator • Administrative Support • Calendar Management • Inbox Management • Client Communication • Customer Support • CRM Management • SOP Creation • Process Documentation • Travel Coordination • Data Entry • Google Workspace • Microsoft Office • Founder Operations • Executive Support