Doris Somtoo A.

Executive Virtual Assistant helping CEOs and Founders stay ahead of calendars, inboxes, meetings, travel, and day-to-day operations. With 4+ years of freelance experience supporting founders and CEOs, particularly in coaching, consulting, and SaaS, along with healthcare, bookkeeping, fashion retail, and sports training, I bring the kind of support that gives you back hours in your week and the structure to focus on growing your business instead of running it. When back-to-back meetings, overflowing inboxes, scheduling conflicts, follow-ups, and travel arrangements start taking time away from higher-priority work, I step in and handle the details. As your Executive Virtual Assistant, I provide executive and administrative support across calendar and meeting management, including conflict-free scheduling, time zone coordination, agenda preparation, and meeting notes. I manage your inbox by prioritising important messages, handling follow-ups, and keeping urgent requests moving. I also take care of travel arrangements from flights and hotels to full itineraries, and support operations and project management by tracking tasks, deadlines, and team follow-ups while keeping your files, CRM, and expense records organised and up to date. Core Services I provide as an Executive Virtual Assistant: ➤ Calendar & meeting management: Conflict-free scheduling, time zone coordination, appointment scheduling, agenda preparation, and meeting minutes with action items. ➤ Inbox/email management: Priority filtering, urgent message handling, follow-up tracking, and professional email communication, so important messages are handled promptly and follow-ups stay on track. ➤ Travel planning: Flight booking, hotel booking, ground transportation, and detailed itineraries for business and personal travel from start to finish. ➤ Operations & task management: Tasks, deadlines, and daily priorities stay on track through follow-up coordination, team communication, and task tracking, so nothing gets delayed and everything gets done. ➤ CRM management: Keeping client records, pipelines, and contact data organised and up to date in your CRM of choice. ➤ Client communications: Professional, proactive client-facing correspondence that keeps relationships warm and follow-ups on track. Comfortable across the major Executive Virtual Assistant stacks: Google Workspace, Microsoft 365, HubSpot, Zoho CRM, ClickUp, Monday, Notion, Asana, Trello, Calendly, and Zoom/Slack for team communication. I'm Top Rated on Upwork with a 100% Job Success Score. If your calendar, inbox, or operations need someone who's already proven reliable at this, send me a message or invite me to your job.