Victoria O.

Is your Notion workspace becoming harder to manage as your business grows? Scattered client information, disconnected databases, unclear task ownership, outdated SOPs, and manual follow-ups can turn Notion into another tool your team has to manage instead of a system that helps your business run. I help agencies and growing businesses build connected Notion business systems that make their work easier to organize, track, and manage. Rather than simply creating attractive dashboards, I focus on how your business actually operates then design a practical workspace around your workflows, team, and priorities. WHAT I CAN BUILD FOR YOUR BUSINESS 1. Notion Business Operating Systems - Company hubs and operational dashboards - Connected project and task management - SOP libraries, team wikis, and onboarding systems - Master databases with linked views, relations, rollups, and formulas - Founder and team dashboards for priorities, deadlines, and outstanding work 2. Notion CRM & Client Portals - Client, contact, and lead management systems - Sales pipelines and follow-up tracking - Client onboarding and delivery workflows - Client portals that bring relevant project information into one place - Connected records, next actions, ownership, and status tracking 3. Notion Workflow Automation & Integrations - Workflow reviews and opportunities to reduce repetitive work - Selected integrations using Make, Zapier, or n8n - Notion API and webhook implementations where appropriate - AI-supported workflows using suitable Notion AI or external AI tools I recommend automation when it solves a real operational problem not simply because a workflow can be automated. HOW I APPROACH A PROJECT 1. Understand: Learn how your business currently operates and identify what needs improvement. 2. Structure: Design the databases, relationships, workflows, and permissions around your actual requirements. 3. Build: Implement the workspace, dashboards, templates, and agreed integrations. 4. Test: Check that the system works as intended and is practical for everyday use. 5. Hand over: Provide clear guidance so you and your team can confidently maintain the system. WHO I WORK BEST WITH I’m a good fit for agencies, consultants, service businesses, and growing teams that need to bring their clients, projects, documentation, and day-to-day operations into a more organized system. This includes businesses building a new Notion workspace, improving an existing one, redesigning a CRM, creating a client portal, or connecting processes that have become difficult to manage. WHAT YOU CAN EXPECT A workspace designed around your real processes, with connected information, clear workflows, useful dashboards, and a structure that is practical to maintain. I also value clear communication, thoughtful system design, and a handover that helps your team understand how to use what has been built. LET'S DISCUSS YOUR WORKSPACE Tell me what you're currently managing in Notion, what feels disorganized or repetitive, and what you want your system to help you accomplish. I'll help you identify a practical direction and the right next steps for your project.