Sahara Aldwais J.

Still answering client messages at 10pm and buried in onboarding admin? I'm Sahara, the VA 16 fitness coaches have trusted to run Trainerize, client chat, lead follow-up and automations. 500+ clients onboarded, each one done the coach's way. 🔹 16 fitness coaches served: mostly workout program & content migrations, plus full VA support for onboarding, CRM and automations 🔹 500+ fitness clients onboarded 🔹 2,000+ client records migrated into Go High Level 🔹 50+ programs, 200 recipes and 2,000+ exercise videos built into Trainerize, PushPress, Kahunas, Everfit and Coachlogik I've worked with 16 fitness coaches across online coaching, powerlifting, personal training and gym ownership, mostly moving their workout programs, recipes and video libraries into platforms like Trainerize, Kahunas, PushPress and Coachlogik. I've also run full onboarding, CRM and automation support for coaches who needed an ongoing VA. No two coaches work the same way, so send me your checklist, or show me how you do it once, and I'll run it exactly your way. WHAT I DO FOR COACHES ✅ Trainerize Expert: Setup, Programs & Client Chat - Onboarding: new clients, app access, habits, calendars, check-in and biometrics schedules, challenge enrollment, and login troubleshooting - Programs: I assign your programs and rebuild them for renewals, and build from your docs or spreadsheets if you need it, matching exercises to Trainerize's library and flagging any gaps - Engagement: I monitor daily activity, reply to comments and check-ins, encourage clients, run leaderboards, message boards and groups, and flag injuries or program changes straight to you - Admin: activating and deactivating accounts with seat limits in mind, and cross-checking rosters against enrollment lists to prevent setup errors ✅ Client Onboarding, Start to Finish Contracts and waivers, adding clients to Monday, Asana and Trainerize, customized SMS snippets via GHL, sales tracking in admin sheets, welcome-call scheduling, meal plans, habit trackers, monthly challenges and form follow-ups. Anything that needs you gets escalated right away. ✅ CRM, Scheduling & Client Records I keep your Go High Level CRM updated and organized: contact info, tags, pipeline stages and notes kept current so nothing gets lost. I book and manage appointments through Calendly and GHL, keeping calendars clean and confirmations sent. I also organize client folders and files in Google Drive, so contracts, check-ins and progress records are easy for you to find. ✅ Lead Follow-Up & DM Setting (GHL + Instagram/Facebook) I answer lead questions about pricing and programs, follow up with people who haven't finished registering, guide them into enrollment, and track every lead through your GHL pipeline. My DM response systems are written in your voice and refined through real conversations. ✅ Automations & Back Office I connect Zapier, Gmail, Slack, Stripe and Monday: client data organized in Monday, invoices processed in Stripe, and automated emails and team alerts. When a payment fails, an automated message goes to the client and you're alerted, so nothing gets missed. All my work is done in writing and through your systems. ✅ Library Builds (One-Off Projects) Already have programs built in your platform? Great, I'll just run them. If you have workouts, recipes or videos sitting in Google Sheets, YouTube or Google Drive, I can move them into Trainerize, Kahunas, Coachlogik, TrueCoach, PushPress or Everfit. ✅ Kahunas Management & Workarounds Roster migrations from Trainerize, library builds and automations. When a platform falls short (Kahunas's Zapier trigger doesn't expose client Q&A submissions), I build the workaround. TOOLS Trainerize · Kahunas · Coachlogik · TrueCoach · PushPress · Everfit · Go High Level · Zapier · Stripe · Monday · Asana · Calendly · Slack · Gmail · Google Workspace · Calendly · Flodesk WHY COACHES KEEP WORKING WITH ME - I learn your system fast. I follow your checklist step by step, and if you don't have one written down, I'll turn how you work into a clear onboarding SOP. - I optimize, not just execute. I spot gaps and fix them before they cost you money. - I earn repeat work. Clients come back with more projects. - I work by message and email, not by phone. I don't make sales or collection calls, and payment decisions stay with you. - I work across time zones and represent your brand the way you would. Ready to hand off the admin? Send me a message and let's get started.