Chinwe I.

Executive Assistant | Operations Manager | CEO & Founder Support

Most CEOs and founders reach out to me when their inbox is out of control, their calendar is double-booked, and important follow-ups are falling through — costing them deals, relationships, and hours they cannot recover. I step in, take full ownership, and make sure that never happens again. Top Rated Plus Executive Assistant and Operations Support Specialist. 100% Job Success. 10+ years working directly with CEOs, founders, and senior executives across inbox management, calendar management, project coordination, SOP creation, and end-to-end business operations — long-term, independently, without handholding. Inbox & Email Management Your inbox runs on a system. Nothing is missed. Nothing is late. • Full inbox ownership across Gmail and Outlook — triage, labeling, filtering, prioritization • Replies drafted in your voice so every email sounds like you wrote it • Follow-ups, reminders, and outbound communication handled end-to-end • Threads tracked, responses chased, and nothing left unanswered Calendar Management & Scheduling Your time is protected. Your calendar has zero conflicts. • End-to-end calendar management across multiple time zones without conflicts • Meeting scheduling, conflict resolution, and focus block protection • Agendas, prep materials, and briefings ready before every key meeting • You show up prepared. I handle everything before and after Executive Operations & Admin Support Your operations stay organized. Your priorities stay visible. • Task coordination, deadline tracking, and follow-up management without supervision • SOP creation and process documentation built from scratch • File organization, reporting, and admin systems that run cleanly in the background • Meeting notes, action item capture, and cross-functional follow-through Project & Task Coordination Your projects move forward. Nothing gets lost between meetings. • Project tracking across ClickUp, Asana, Notion, and Trello • Deadline monitoring, deliverable follow-up, and accountability systems • Coordinating across team members and third parties on your behalf • Proactive status updates so you always know where things stand Travel Planning & Logistics Your travel is seamless. Every detail handled before you ask. • End-to-end travel coordination — flights, hotels, ground transport, and itineraries • Real-time adjustments when plans change • Domestic and international travel managed with zero surprises CRM & Client Communication Your pipeline stays clean. Your clients never wait. • CRM management across HubSpot, Salesforce, Zoho, and GoHighLevel • Client follow-up cadence, onboarding coordination, and relationship tracking • Pipeline updates, contact organization, and communication consistency • No conversation dropped. No client left waiting Vendor & Systems Management Your tools and vendor relationships stay organized and moving. • Vendor coordination across real estate, service, and multi-industry operations • Workflow setup and management across ClickUp, Notion, Asana, and Trello • Contacts organized, deliverables tracked, and nothing falling behind Bookkeeping & Financial Administration Your financial records stay accurate and current. • Invoice management, accounts payable and receivable support • Expense tracking and financial record organization via QuickBooks • Coordination with accountants and external service providers Tools & Platforms Google Workspace · Microsoft 365 · Gmail · Asana · ClickUp · Notion · Trello · Slack · Zoom · HubSpot · Salesforce · GoHighLevel · Zoho · QuickBooks · Calendly · Canva · ChatGPT · Claude · Gemini · Zapier · Monday. Results Delivered • Saved CEOs 10 to 15 hours every week through optimized inbox and calendar management • Managed complex multi-time-zone scheduling with zero conflicts across long-term engagements • Coordinated 50+ vendor accounts with consistent follow-through and zero missed deliverables • Built SOPs from scratch for founders moving from reactive chaos to structured daily operations • Reduced project delays by 30% through real-time task tracking and accountability systems • Cut unpaid invoice balances by 20% through restructured billing and follow-up workflows • Maintained 99.9% data accuracy across large-volume record migrations How I work I read context. I anticipate what is needed. I make the right call within your systems and report back — without waiting to be told what to do next. I work best with CEOs and founders who need one trusted person to take full ownership of their operations, communications, and daily priorities. I treat your business like my own. I handle everything with complete discretion and professionalism. Long-term partnerships are where I do my best work. I onboard fast, adapt immediately, and maintain strong overlap across EST, GMT, and WAT time zones. Send me a message or invite me to your job — I respond within hours.