Maryann C.

Podcast Booking Specialist | Executive Assistant | Operations

In my most recent project I served as Chief of Staff for a consulting and training company, managing executive operations, podcast production, content across 4 brands, and team coordination. I cleaned up the CRM pipeline and corrected over $23,000 in mislogged revenue, built a podcast guest onboarding system from scratch, managed outreach campaigns with a 49% positive response rate, and created operational systems that freed up 12+ hours per week for the founder to focus on business development and client delivery. I help founders, coaches, and service providers increase visibility, streamline operations, and stay consistent, without burning out trying to manage everything alone. If your goal is to get booked on podcasts, build authority, and run a smoother backend, I handle both the outreach and the systems that keep your business moving. Podcast Outreach That Gets Responses I’ve sent 200+ highly personalized podcast pitches with a 49% positive response rate (compared to the typical 10–15%). One client went from 0 to 8 podcast bookings in just 6 weeks. This works because I don’t rely on templates. Instead, I: •⁠ ⁠Listen to podcast episodes •⁠ ⁠Study the host’s audience and tone •⁠ ⁠Identify angles that align with your expertise •⁠ ⁠Craft tailored pitches that actually get opened and replied to Operations & Executive Support Behind every visible brand is a well-structured system. I make sure nothing slips through the cracks by: •⁠ ⁠Managing inboxes so you only see what matters •⁠ ⁠Structuring calendars to protect your deep work time •⁠ ⁠Organizing workflows in ClickUp or Asana for full team clarity One client tracked results and gained back 12+ hours per week, time they reinvested into growth. Content & Visibility Management Consistency builds trust. I ensure your content shows up where it should, when it should: •⁠ ⁠Content calendar planning and execution •⁠ ⁠Cross-platform scheduling (Instagram, LinkedIn, Facebook) •⁠ ⁠Asset organization and repurposing •⁠ ⁠Posting via reliable scheduling tools Outreach & Growth Support Beyond podcasts, I also support: •⁠ ⁠Lead research and qualification •⁠ ⁠Partnership and collaboration outreach •⁠ ⁠Speaking opportunities •⁠ ⁠Appointment setting and follow-ups Tools I Use to Deliver Efficient Results ClickUp, Asana, Google Workspace, Calendly, Zoom, Zapier, Vista Social, Canva These tools help automate repetitive tasks, improve communication, and keep everything organized, so your business runs efficiently without constant supervision. If your: •⁠ ⁠Podcast visibility is low •⁠ ⁠Operations feel scattered •⁠ ⁠Content isn’t consistent Send me a message. Tell me what’s not working, and I’ll show you exactly what I’d fix first to get results quickly.