Daniela Guadalupe V.

Hello! I’m Daniela Villegas, an Executive Assistant and Project & Operations Coordinator with a background in Architecture and Construction and experience supporting founders, executives, and project teams in fast-paced remote environments. I help businesses turn complex workloads, competing priorities, and fragmented processes into organized, actionable systems. My experience combines project coordination, business operations, executive support, client and vendor coordination, documentation, research, proposal operations, and workflow improvement. What I can help you with ✅ Project coordination, task tracking & deadline management ✅ Executive calendar, inbox & priority management ✅ Client, vendor & cross-functional coordination ✅ Project documentation, reporting & follow-ups ✅ Proposals, bids & federal contracting support ✅ Estimating, cost tracking & Excel systems ✅ Process improvement & workflow organization ✅ Research, documentation & operational administration ✅ QuickBooks Online & expense/invoice support My Background I started my career in architecture and construction, where I worked with project documentation, estimates, vendors, clients, materials, proposals, and day-to-day project coordination. Over time, my work expanded into operations and executive support. I’ve worked directly with founders and executives, helping them organize priorities, coordinate projects, manage schedules, follow up with different teams, and keep important tasks moving. More recently, I’ve also supported a U.S.-based President & CEO with federal contracting and proposal operations, including opportunity research, solicitation tracking, documentation, deadlines, compliance requirements, and follow-ups. For the past two years, I’ve worked independently with U.S. and international clients. Working as a freelancer has taught me to be self-directed, learn new tools and processes quickly, adapt to different businesses, and take ownership of my work. I’m particularly strong at taking information from different sources, organizing it into clear priorities, following up with the right people, and making sure important details don’t fall through the cracks. Tools Asana · Buildertrend · Microsoft Project · Scoro · Bonsai · Google Workspace · Microsoft Excel · Slack · Microsoft Teams · QuickBooks Online · Adobe Acrobat · ChatGPT · Claude I’m comfortable working independently, but I also genuinely enjoy becoming part of a team, understanding how a business operates, and finding practical ways to improve its systems and workflows. If you’re a founder, executive, project leader, construction professional, or growing business looking for someone who can combine executive support, project coordination, and operations, I’d be happy to discuss how I can help.