Daniela Guadalupe V.

Executive Assistant | Project & Operations Coordinator

Hello! I’m Daniela Villegas, a Project & Operations Coordinator and Executive Support professional with a background in Architecture and Construction and hands-on experience supporting founders, executives, and project teams in fast-paced remote environments. I help businesses turn complex workloads, competing priorities, and fragmented processes into organized, actionable systems. My experience spans project coordination, business operations, executive support, proposal operations, scheduling, stakeholder communication, documentation, and workflow improvement. What I can help you with: ✅ Project coordination, task tracking & deadline management ✅ Executive calendar, inbox & priority management ✅ Cross-functional, client & vendor coordination ✅ Process improvement & workflow design ✅ Proposal, contract & documentation support ✅ Project reporting, dashboards & Excel systems ✅ Research, follow-ups & operational administration Key Areas of Expertise ✅Project & Operations: Project Coordination · Operations Support · Scheduling · Task & Phase Tracking · Process Improvement · Risk & Deadline Management ✅Executive Support: Calendar Management · Inbox Management · Meeting Coordination · Follow-ups · Executive Reporting · Administrative Operations ✅Stakeholder Coordination: Client Communication · Vendor Management · Team Coordination · Cross-functional Communication ✅Technical & Business Support: Proposal Operations · Documentation · Research · Cost Tracking · Excel Systems · Project Reporting I’m proactive, detail-oriented, and comfortable working independently in environments where priorities change quickly and processes are still being built. I’m particularly strong at taking information from different sources, organizing it into clear priorities, and turning those priorities into actionable next steps. I have hands-on experience with Asana, Buildertrend, Microsoft Project, Scoro, Bonsai, Google Workspace, Microsoft Excel, Slack, Microsoft Teams, QuickBooks Online, and Adobe Acrobat, along with technical experience in architecture and construction. Whether you’re a founder, CEO, project leader, or growing business, I can help create the structure needed to keep projects moving, improve visibility, and reduce the operational workload on leadership. If you need someone who can take ownership, keep details under control, and make sure nothing falls through the cracks, I’d be happy to discuss how I can support your team.