Kharla Joy D.

I help U.S. law firms solve trust accounting problems through IOLTA reconciliation, three-way trust reconciliation, and accurate QuickBooks Online bookkeeping. When bank balances, book balances, and client ledgers don't tie, I find the discrepancy and fix it. I have 3+ years experience working with U.S. law firms across multiple states. I handle two distinct but connected sides of law firm finances: (1) LEGAL TRUST ACCOUNTING — IOLTA reconciliation, three-way reconciliation, trust account cleanup and reconstruction, and compliance-ready documentation for law firm industry. (2) GENERAL BOOKKEEPING — end-to-end QuickBooks Online bookkeeping, monthly maintenance, catch-up, cleanup, and financial reporting for businesses. WHAT I FIX IN TRUST ACCOUNTS • Bank balance, book balance, and client ledger not tying out — the core three-way reconciliation failure most law firms discover too late • Bank balance and case management software out of sync — running balances that don't match across Clio, MyCase, or PracticePanther and the actual bank statement • Client ledger balances that don't match matter-level trust records — individual client funds that can't be verified or traced • Negative trust balances caused by incorrect entries or misapplied transactions • Duplicate transfers between trust and operating accounts • Missing entries that cause the bank, QuickBooks, and case management software to fall out of sync • Retainer payments incorrectly applied toward invoices — including failed retainers recorded as received, or retainers duplicated due to sync errors between payment systems (LawPay, Clio Payments and PantherPayments) and manual recording • Client funds posted to the wrong matter, wrong bank account, or wrong client • Miscalculated client fund distributions and incorrect disbursement amounts • Incorrectly recorded payment amounts that throw off matter-level trust balances WHAT I FIX IN QUICKBOOKS ONLINE • Restructuring QBO chart of accounts specifically for legal trust accounting and three-way reconciliation • Multi-year reconstruction — rebuilding financial records from scratch when historical data is missing, incorrect, or never properly organized • Catch-up and cleanup bookkeeping — months or years of unreconciled records • Bank and credit card reconciliation • Duplicate transactions, miscategorized entries, and uncleared items • Tax-ready and audit-ready financial records NOTABLE PROJECTS • 3-year full reconstruction of two law firm entities under one client — rebuilt both QBO books simultaneously, reconciling trust and general accounts across both firms • 12-year IOLTA trust account cleanup and full three-way reconciliation in Clio Manage • Multiple 1-2 year reconstruction, catch-up, and cleanup projects for law firms with years of unreconciled books • Ongoing end-to-end monthly bookkeeping — general books and trust accounting for long-term law firm clients I also support real estate firms, property managers, and professional services businesses needing structured, compliance-focused books in QuickBooks Online. If your trust account doesn't balance, your books are years behind, or you're not confident your records would survive an audit, let's talk. TOOLS AND SYSTEM QuickBooks Online · Clio Manage · MyCase · PracticePanther · LawPay · SmartAdvocate · Google Sheets · Dropbox · Slack CERTIFICATIONS QuickBooks Online ProAdvisor (Level 1 & 2) · BS Management Accounting · Bookkeeping NC III (TESDA) KEYWORDS Legal trust accounting • IOLTA accounting • three-way reconciliation • trust account reconciliation • IOLTA reconciliation • trust account cleanup • trust account reconstruction • legal bookkeeping • law firm bookkeeping • law firm accountant • law firm virtual assistant • legal VA Philippines • QuickBooks Online bookkeeper • QBO cleanup • QBO catch-up bookkeeping • QuickBooks Online ProAdvisor • bookkeeping cleanup • bookkeeping reconstruction • multi-year bookkeeping reconstruction • historical bookkeeping cleanup • catch-up bookkeeping • bank reconciliation • chart of accounts setup • legal chart of accounts • trust and operating account reconciliation • client trust liability tracking • matter-level trust tracking • retainer recording • IOLTA compliance • bar compliance bookkeeping • audit-ready financials • audit-ready trust accounting • Clio Manage bookkeeping • PracticePanther bookkeeping • MyCase bookkeeping • law firm financial reporting • multi-entity bookkeeping • law firm catch-up bookkeeping