Adedokun A.

I don't just assist. I manage operations, build systems, and find better ways to get things done. Hi, I'm Ade, an experienced Executive Virtual Assistant, Operations Specialist, and Project Manager with over five years of experience supporting founders, CEOs, and growing businesses. I combine traditional executive support with AI and automation. I understand the day-to-day work behind running a business, and I know how to use tools to make that work easier. For me, both matter. I've worked in established organizations with structured processes and in startups where priorities change quickly. From managing executive schedules to coordinating teams, overseeing projects, and building systems from scratch, I'm comfortable taking ownership and making sure things move forward. One thing about me: I don't like doing things the hard way when there's a better way. If a process takes too much time, I look at what's slowing it down and what we can improve. **WHAT I CAN HELP YOU WITH** **Executive Assistance** - Inbox and calendar management, scheduling, travel, and meeting coordination - Executive communication, follow-ups, research, reports, and presentations - Managing priorities and keeping important tasks from falling through the cracks **Operations and Project Management** - Overseeing daily operations and coordinating with founders, developers, designers, and other teams - Building complete systems in Notion, Asana, ClickUp, Trello, Monday, Airtable, Customer IO, and Jira - Setting up project dashboards, task trackers, reporting workflows, and SOP libraries - Managing deadlines, deliverables, onboarding, launches, and team accountability - Working alongside teams to understand how they operate and build systems they can actually use **AI and Automation** - Claude, MCP, and Jira: Using AI with connected business tools to support operations, document bugs, create tickets, and follow up with developers - Codex and ChatGPT: Supporting technical tasks, research, documentation, and workflow improvements - Google Apps Script: Automating spreadsheets, documents, file management, PDF creation, personalized emails, and reports - Slack Reporting: Helping teams and leadership stay informed through automated updates and notifications - Notion: Building entire workspaces from scratch, including connected databases, dashboards, SOPs, and team knowledge bases - ManyChat: Building Instagram DM flows, keyword triggers, tagging, segmentation, and follow-ups - Customer IO: Setting up customer communication and lifecycle email workflows - Zapier and Make: Connecting tools and reducing repetitive tasks - CRM Systems: Managing contacts, pipelines, leads, and follow-ups **SOME WORK I'VE DONE** - Built a Google Apps Script automation after noticing how much time a team spent preparing documents, converting PDFs, and emailing clients manually. The system pulls information from spreadsheets and cloud storage, prepares files, personalizes messages, and copies the right team members. It helped reduce a 13-hour process to 6 hours. - Built a full Notion operations workspace from scratch, bringing projects, tasks, SOPs, and documentation into one place. - Supported founders as a right-hand assistant, helping them manage priorities, communication, and daily operations. - Worked with AI product teams on app testing, bug reporting, Jira tickets, developer follow-ups, customer communication setup, and launch preparation. - Helped improve reporting, approval processes, and communication across teams while managing growing workloads. **TOOLS I WORK WITH** Executive Support: Google Workspace, Microsoft Office, Calendly Project Management: Notion, Asana, ClickUp, Trello, Monday, Airtable, Jira, Customer IO AI and Automation: Claude, MCP, Codex, ChatGPT, Google Apps Script, Zapier, Make, ManyChat CRM and Communication: Customer IO, HubSpot, Pipedrive, Salesforce, Intercom, Slack, Zoom, Microsoft Teams **HOW I WORK** I take initiative, communicate clearly, and don't expect to be micromanaged. I've worked in businesses with established systems and in others where I helped create the structure. Sometimes the job is managing a busy calendar or inbox. Other times, it's coordinating a project, working with a team, building an automation that saves hours of manual work, or figuring out a task so you don't have to. I enjoy all of it. If you need an experienced Executive VA who understands operations, takes ownership, and knows how to use AI and automation without losing the human side of the work, I'd love to be part of your team. You can send me an invite now and lets start working 🏆