Patricia A.

𝗬𝗼𝘂 𝘀𝗵𝗼𝘂𝗹𝗱𝗻'𝘁 𝗵𝗮𝘃𝗲 𝘁𝗼 𝗰𝗵𝗮𝘀𝗲 𝗲𝘃𝗲𝗿𝘆 𝘂𝗽𝗱𝗮𝘁𝗲, search endlessly for documents, or keep every outstanding task in your head. I’m Patricia, a Top Rated operations professional who keeps founders, agencies, and service-based businesses organized and moving. I handle the day-to-day coordination, follow-through, and reporting, and I build the Notion systems and automations that stop work from slipping through the cracks. My approach combines business operations, executive support, project coordination, business analysis, and process improvement. I don't just manage tasks; I look at how the work fits together, identify gaps, organize the details, and help turn business priorities into completed deliverables. If you need someone who can think critically, take ownership, communicate clearly, and follow through without constant supervision, let's talk. 𝐁𝐔𝐒𝐈𝐍𝐄𝐒𝐒 𝐎𝐏𝐄𝐑𝐀𝐓𝐈𝐎𝐍𝐒 & 𝐄𝐗𝐄𝐂𝐔𝐓𝐈𝐕𝐄 𝐒𝐔𝐏𝐏𝐎𝐑𝐓 ✅ Day-to-day operations coordination ✅ Organizing business records, files, documents, and spreadsheets, maintaining task trackers, operational records, and follow-up lists ✅Tracking deadlines, outstanding actions, and recurring tasks ✅ Coordinating administrative workflows, team communication and keeping information accessible ✅ Researching information, organizing findings, and preparing summaries ✅ Supporting executives and business owners with operational coordination 𝐏𝐑𝐎𝐉𝐄𝐂𝐓 𝐂𝐎𝐎𝐑𝐃𝐈𝐍𝐀𝐓𝐈𝐎𝐍 & 𝐃𝐄𝐋𝐈𝐕𝐄𝐑𝐘 ✅ Setting up project trackers, timelines, milestones, and deliverables ✅ Monitoring progress, deadlines, dependencies, and outstanding actions ✅ Coordinating stakeholders and following up on commitments ✅ Preparing meeting notes, action lists, and project status 𝐍𝐎𝐓𝐈𝐎𝐍 𝐎𝐏𝐄𝐑𝐀𝐓𝐈𝐍𝐆 𝐒𝐘𝐒𝐓𝐄𝐌 (𝐁𝐔𝐒𝐈𝐍𝐄𝐒𝐒 𝐎𝐒) ✅ Custom Notion workspaces: CRMs, client portals, project and task trackers, executive and KPI dashboards, knowledge bases, and internal wikis ✅ Relational databases with relations, rollups, formulas, views, intake forms, buttons, and webhooks ✅ Permissions and guest access set up correctly, plus documentation and training so non-technical teams adopt it in a team-wide rollout ✅ Migrations from ClickUp, Asana, Trello, and Airtable into clean Notion systems with no loss of history 𝐒𝐎𝐏𝐬 & 𝐏𝐑𝐎𝐂𝐄𝐒𝐒 𝐈𝐌𝐏𝐑𝐎𝐕𝐄𝐌𝐄𝐍𝐓 ✅ SOP libraries,• Standard operating procedures (SOPs) and step-by-step process guides ✅ Workspace audits that uncover bottlenecks and simplify processes for agencies and e-commerce brands ✅Business requirements, functional specifications, user stories, and acceptance criteria ✅Process maps and AS-IS/TO-BE process analysis 𝐇𝐎𝐖 𝐈 𝐀𝐏𝐏𝐑𝐎𝐀𝐂𝐇 𝐏𝐑𝐎𝐉𝐄𝐂𝐓 Audit → Architecture → Build → Automate → Test → Document → Onboard The goal is a system your team can actually use, not another complicated workspace that becomes outdated after a few weeks. 𝐖𝐇𝐎 𝐈 𝐖𝐎𝐑𝐊 𝐁𝐄𝐒𝐓 𝐖𝐈𝐓𝐇 I work best with leaders who value discretion, initiative, and clear communication, and who want someone who will take real responsibility for getting things done. I’m comfortable working independently, coordinating with your team, and fitting into the tools you already use, or building a better setup if the current one isn’t serving you. 𝐀 𝐁𝐈𝐓 𝐀𝐁𝐎𝐔𝐓 I’m friendly, curious, and easy to work with. I ask good questions, enjoy untangling messy problems, and I’m always learning. I’m also happy to share ideas and recommendations when I see a better way to do something, rather than waiting to be asked. If you need an experienced Executive Assistant and Operations Manager who understands both your priorities and the systems behind them 𝐓𝐑𝐀𝐂𝐊 𝐑𝐄𝐂𝐎𝐑𝐃 Top Rated with a 100% Job Success Score, 100+ jobs, and 1,100+ hours. Clients consistently call out communication, quality, and accountability for outcomes. Notion Consulting Partner, Make and n8n certified. OPEN TO long-term partnerships and ongoing retainers. Click the Message me button and tell me your biggest operational bottleneck and I'll tell you where I'd start. Notion workspace architecture, Notion databases, dashboards, relations, rollups, formulas, views, templates, automations, CRM, project management. Operations Management Business operations, operational systems, processes, workflows, SOPs, documentation, accountability, reporting, KPIs, operational efficiency. Project Management Project planning, task management, deadlines, deliverables, dependencies, project tracking, team coordination, follow-up, risk/blocker management, multiple projects AI & Automation