Victoria O.

I've managed a CEO's inbox at around 500 emails a day, so important messages and follow-ups never get buried. Now I help founders and CEOs stay organized, manage competing priorities and keep projects moving through executive assistance, project management, CRM support and operations. I've also rebuilt messy project trackers in Monday, ClickUp and Asana, and automated workflows in Zapier and Make that saved around 10 hours of manual work each week. I'm a Top Rated Plus Executive Virtual Assistant with a 100% Job Success Score and 2,800+ hours on Upwork. My experience combines executive support, project management and operational improvements to help busy founders and executives stay on top of their responsibilities and keep day-to-day work running smoothly. I don't just manage tasks. I help prevent missed follow-ups, keep priorities visible, and bring structure to busy workloads. I work best with founders, CEOs and busy executives who want one reliable person across their inbox, calendar, projects and CRM. I'm available 40+ hours a week, flexible across time zones, and I usually reply within minutes. WHAT I DO EXECUTIVE ASSISTANCE & ADMINISTRATIVE SUPPORT • Inbox and email management • Calendar management and scheduling • Meeting preparation, notes and action-item follow-ups • Travel planning and itineraries • Client communication and vendor coordination • Research, data entry and document organization PROJECT MANAGEMENT & COORDINATION • Task, deadline and priority tracking • Project coordination and status reporting • Team follow-ups and accountability • Project boards and workflow organization • Monday, ClickUp, Asana, Trello and Notion OPERATIONS, CRM & AUTOMATION • CRM setup and management: Monday CRM, HubSpot and GoHighLevel • Lead research, prospecting and list building • Airtable and database organization • Dashboards, trackers and reports • SOPs, checklists and process documentation • Workflow automation using Zapier and Make WHY CLIENTS TRUST ME I take ownership of the details. If a deadline is approaching, I follow up. If an email needs a response, I prepare it. If a process is creating unnecessary work, I look for a better way to manage it. I've delivered 705+ hours on a long-term contract that ended with a 5.0 review, and I've supported another client with sponsorship management for over 700 hours. Clients have endorsed me for being detail-oriented, a clear communicator, reliable and collaborative. WHAT CLIENTS SAY "Victoria is an asset and a valuable part of what we built — we can't wait to work together on our next project." — Long-term client, 705 hours "Victoria pays close attention to details, is kind, and responds quickly." — Project management client, Monday and ProjectLibre "Very professional, fast and friendly. Will rehire again." — B2B SaaS lead generation client TOOLS Google Workspace | Microsoft Office | Slack | Zoom | Monday | ClickUp | Asana | Trello | Notion | HubSpot | GoHighLevel | Airtable | Zapier | Make | Canva LET'S TALK Need someone who can manage the details, keep projects moving and take ownership of follow-ups? Click "Invite to Job" or send me a message. Tell me what's taking up too much of your time, and let's discuss how I can help.