Reina T.

Strategic Executive Virtual Assistant | Expert in Construction Permits & Utility Coordination ✨ Are you a contractor, business owner, or executive leader drowning in administrative tasks and complex regulatory processes? Let me help you streamline, simplify, and succeed. I’m Reina, a results-oriented Executive Virtual Assistant and Construction Permit & Utility Specialist with a proven track record managing 20+ simultaneous construction projects for different jurisdictions across California and Florida, securing regulatory approvals, and providing strategic administrative support. I specialize in bridging C-suite level assistance with construction project logistics combining precision, compliance expertise, and business operations mastery to deliver smooth outcomes every time. As the founder of Unified Services – Virtual Assistance, I bring an agency-grade mindset with boutique-level attention. Whether supporting remote executive functions or coordinating regulatory documentation, my focus is always on efficiency, accuracy, and results. --- What I Do Best 🌟 Executive Virtual Assistance • General Administrative Assistance • Calendar & Inbox Management • Task Prioritization & Time Optimization • Executive-Level Communication & Coordination • Internal & External Stakeholder Alignment • Reports and Document Preparation • Cross-functional Team Support & Project Tracking 🏗️ Construction Permits & Utility Consulting • Full Permit Application Lifecycle (NOC, NOA, Roof Assembly Sheets, etc.) • Regulatory Research & Compliance Management • Utility Provider Coordination & Follow-ups • Documentation Review & Submission (Various Building Department & Utility Provider Online Portals) • Change Orders, Notice of Claims, and Direct Owner Communication • Process Improvement for Permit & Inspection Flows --- Why Choose Me? • ✅ Hands-On Experience: 20+ construction projects managed from permitting process and utility coordination to final inspection • ✅ Strategic Perspective: Blend of executive support and field-level compliance strategy • ✅ Remote-Proven: Seamless execution of time-sensitive tasks across time zones and platforms • ✅ Agency-Backed: I lead a vetted team at Unified Services, ready to scale with your needs • ✅ Clear Communicator: Liaise effectively with city offices, utilities, owners, and inspectors --- Platforms & Tools I Use • Google Workspace (Docs, Sheets, Drive, Calendar) • Microsoft Office (Word, Excel, Outlook) • Various Building Department & Utility Provider Online Portals • PDF Editors, CRM platforms, Cloud Storage Systems --- Career Highlights Executive VA & Permit Coordinator | MID Construction Group • Managed document-heavy permitting & utility tasks across 20+ projects • Coordinated directly with regulatory agencies and utility companies • Streamlined permit workflows and prepared project documentation packages • Provided direct executive-level administrative support to company leadership Department Lead – Permit & Utility Operations • Managed and supervised a team while delivering hands-on permit and utility coordination • Implemented process improvements to eliminate bottlenecks and ensure deadlines • Maintained compliance, managed project changes, and aligned stakeholders Remote Permit & Utility Consultant • Successfully coordinated permits and inspection requests across Florida and California • Specialized in general construction permits including NOA/NOC prep, affidavit coordination, and utility coordination and processes • Handled change orders and legal claims with clear, professional owner communication Executive Admin & Stakeholder Liaison (Remote) • Supported executives and project managers in high-stakes project environments • Drafted communications, coordinated meetings, and managed deliverables • Aligned utility providers, project teams, and city officials to ensure clarity and progress --- 💠 Let’s Work Together I’m here to take the stress off your plate, whether it’s project documentation, executive support, or the permitting puzzle. I don’t just assist, I own outcomes, anticipate roadblocks, and deliver clarity. Ready to simplify your projects and stay ahead of deadlines? 📩 Let’s connect and talk about your needs.