Assumpta O.

Executive Assistant, Virtual Assistant and behind-the-scenes operations partner. I provide executive support, administrative support, and operations coordination for founders, growing businesses, and mission-driven nonprofits. From email management and calendar scheduling to project management, research, and business operations management, I keep your daily operations organized and your priorities moving forward. My focus is simple: accurate records, clear communication, reliable follow-through, and fewer things falling through the cracks. With 3+ years of experience supporting executives, teams, and business operations, I know good administrative support goes beyond a checklist. It means knowing what is pending, what needs attention, and what must happen next. If you’ve ever wished your business could operate smoothly even when you step away for a day or a week, imagine having a reliable partner who makes that happen effortlessly. That is me. HOW I CAN SUPPORT YOUR BUSINESS ➡Executive Virtual Assistance & Administrative Support • Email and inbox management • Calendar management and appointment scheduling • Meeting coordination and reminders • Travel and meeting preparation support • General administrative and clerical tasks ➡ Operations & Project Coordination • Task and deadline tracking • Project tracker and task board updates • Team coordination and action-item follow-ups • Monitoring outstanding requests and deliverables • Updating operational records and reports • Identifying pending tasks and escalating issues when necessary ➡ Google Workspace & Document Management • Google Drive folder organization • Digital file naming and categorization • Document maintenance and records management • Google Sheets tracker updates • Spreadsheet cleanup and data entry • Duplicate and missing-information checks • Document templates and SOP documentation ➡ Research, Data Entry & Reporting •Online research and information gathering • Data entry and database updates • Research summaries and source verification • Record checking and discrepancy identification • Excel and Google Sheets reporting • Presentation preparation and information organization ➡ Customer & Stakeholder Communication • Customer service and email communication • Client and stakeholder correspondence • Appointment and meeting confirmations • Follow-up on outstanding requests • Information collection and verification • Routing inquiries and flagging unresolved issues TOOLS I USE DAILY Google Workspace | Microsoft Office Suite | Calendly | Slack | Trello | Asana | ClickUp | Zoom | Notion | Airtable | Dropbox | DocuSign | HubSpot | Salesforce | Google Meet | Microsoft Teams | Loom | Canva | Zendesk | Smartsheet | Zapier | Excel | PowerPoint and many more RESULTS I’VE DELIVERED AS AN EXECUTIVE ASSISTANT ✔ Saved 8–12 hours/week for clients through workflow and admin optimization ✔ Maintained 99%+ accuracy in reports, documentation, and scheduling ✔ Managed multi-team communications across time zones flawlessly ✔ Built systems that scale as businesses grow ✔ Allowed clients to focus on high-impact work while I manage the details Availability: Full-time, Monday–Friday, CST / PST / EST / GMT / AEST business hours. Ready to start immediately. I welcome both defined administrative projects and ongoing Executive Virtual Assistant or Operations Assistant engagements. Whether you need help a few hours a week or ongoing support, I can help you maintain structure and keep essential work moving. If you’re looking for an Executive Assistant or Virtual Assistant who combines administrative precision with operational structure, I’m ready to support your growth. Send me a message or invite me to your Upwork job post. Tell me what is taking up your time, and we can discuss how I can help.