Esther A.

Executive Assistant | Operations Coordinator | Virtual Assistant

How many decisions are sitting in your head that should already be moving? How many follow-ups have gone quiet? How many things are one missed message away from falling through the cracks? That is not a capacity problem. That is an operations problem, and that is exactly what I solve. I’m Esther, a Top Rated Executive Assistant, Virtual Assistant, and Operations Coordinator with a 100% Job Success Score. I work with founders, CEOs, startup leaders, and multi-business owners who need more than administrative support. They need someone who can operate with the judgment of a Chief of Staff at the price point of a virtual assistant, someone who brings structure, accountability, and momentum without constant hand-holding. I don’t just manage tasks. I build the operating system that keeps your business moving, and I follow every commitment through to actual completion, not just marked done. RESULTS I HAVE DELIVERED ✔️ Managed three executive inboxes, three executive calendars, and a community of over 1,500 members simultaneously, across multiple ventures and time zones ✔️ Zero missed meetings across an entire six month engagement ✔️ Zero dropped follow-ups throughout every project, with commitments tracked to an owner, a deadline, and verified completion ✔️ Improved communication flow and operational visibility across cross-functional teams ✔️ Built standard operating procedures and workflow systems that kept operations running without ongoing oversight ✔️ Delivered full accountability and task coordination with no micromanagement required ✔️ Identified bottlenecks and dependencies early, and escalated intelligently, bringing solutions rather than just problems CLIENT FEEDBACK ⭐⭐⭐⭐⭐ “Esther is incredibly organized, proactive, and reliable. She kept everything moving without needing constant direction.” ⭐⭐⭐⭐⭐ “Communication was excellent. Deadlines were never missed, and I always knew the status of every project.” WHAT HAVING ME AS YOUR EXECUTIVE ASSISTANT AND OPERATIONS COORDINATOR LOOKS LIKE ➞ Calendar Management and Scheduling: Calendar protected, conflicts resolved before they happen, focus time preserved, and schedules managed seamlessly across multiple time zones and competing priorities. ➞ Inbox Management and Email Communication: Inbox organized, emails prioritized, responses drafted in your voice, and every follow-up tracked to completion through structured systems, not memory. ➞ Standard Operating Procedures and Workflow Optimization: Procedures documented and processes improved so your business runs on systems, not on you. ➞ Cross-Functional Project Management and Task Coordination: Projects, teams, vendors, and contractors coordinated across ClickUp, Asana, Trello, and Notion, with deadlines tracked, dependencies identified, and blockers resolved before they cause delays. ➞ Customer Relationship Management: Your pipeline organized in HubSpot, leads followed up, and every opportunity kept moving forward. ➞ Administrative Support: Research, data entry, travel planning, and administrative support handled accurately and with strong discretion around confidential information. ➞ Artificial Intelligence Powered Productivity: Workflows automated and optimized using ChatGPT, Claude, Gemini, and Zapier to eliminate repetitive work and save hours every week. ➞ Team and Vendor Coordination: Communication and collaboration managed across Slack, Zoom, Google Workspace, and Microsoft Office, with clear ownership on every thread so nothing falls through the cracks. TOOLS Google Workspace, Microsoft Office, ClickUp, Asana, Trello, Notion, HubSpot, Odoo, Slack, Zoom, Zapier, Calendly, Canva, ChatGPT, Claude, Gemini, WhatsApp YOU WILL WORK BEST WITH ME IF YOU ARE ➞ A founder or CEO who needs a proactive virtual assistant and operations coordinator thinking three steps ahead, not waiting for step by step instructions ➞ A multi-business owner juggling competing priorities across ventures who needs one trusted right hand keeping every operational thread connected ➞ A startup ready to scale with better systems, documented procedures, and consistent cross-functional coordination ➞ An executive who needs someone with strong judgment and critical thinking, who knows what to solve independently and what to escalate, and who handles confidential information with discretion ➞ A business owner who has outgrown reactive support and needs an operational partner who verifies work is actually done, not just reported as done As a Top Rated Executive Assistant with a 100% Job Success Score, I am trusted to bring structure, accountability, and operational excellence to growing businesses. If you are ready to reclaim your time and streamline your operations, send me a message or click invite to job. Let’s build systems that keep your business moving forward.