Esther U.

Executive Assistant for busy SaaS, Ecommerce, Real Estate, and Service based CEOs and Founders | Save 20+ Hours Weekly | Inbox Zero, Calendar, and Operations Management. Stop letting operations run you. I'm an Executive Assistant and Operations Manager, Top Rated, with a 100% Job Success Score, who helps SaaS founders, CEOs, and real estate operators save 20+ hours weekly. I own your inbox, calendar, and business systems completely, turning chaos into conflict-free workflows so you can focus on growth. "Invite me to your job" ''Available for new projects.'' I think like a chief of staff, and an operations strategist, not a task-taker. WHAT YOU GET EVERY WEEK ✔ Your inbox cleared to zero daily, without fail ✔ Your calendar running conflict-free across every time zone ✔ Your CRM follow-ups moving 80% faster through automation ✔ Your SOPs documented so your team executes without you ✔ 20+ hours returned to your week every week WHAT CLIENTS SAY ⭐⭐⭐⭐⭐ "She takes initiative, works independently, and doesn't wait to be told every step. She consistently follows up and makes sure nothing slips through the cracks. A valuable part of our operations." - Arianna Valdez, CEO, Luxlevel Cleaning ⭐⭐⭐⭐⭐ "Communicated clearly, worked efficiently, and was great to work with." - Giselle Weber, Founder Noteworthy International HOW I WORK I don't wait to be told what's broken. I audit your workflows in week one, identify the highest-cost bottlenecks, and deploy fixes before you think to ask. Your inbox is processed before your first meeting. Your calendar conflicts are caught before they happen. Your follow-ups run automatically so no client, lead, or deal goes cold. You stay focused on growth. I handle everything behind it. WHAT I OWN FOR YOU 💠 Inbox and Email Management: Inbox Zero daily. Replies in your voice. Follow-ups automated. 💠 Calendar Management and Scheduling: Conflict-free. Multi-timezone. Briefing notes ready. 💠 Operations and SOPs: Process documentation. Workflows your team runs without you. 💠 CRM and Automation: HubSpot, Salesforce, Zoho, GoHighLevel. No lead goes cold. 💠 Projects and Tasks: Dashboards built. Deadlines owned. Team aligned. 💠 ClickUp and Notion Expert Setup: Workspace built, automated, and optimized. 💠 AI-Powered Support: ChatGPT and Claude workflows, workflow automation, drafting, research, SOPs. 💠 Admin and Back-Office: Data entry, documents, files, client communication. YOUR FIRST 30 DAYS Week 1: Audit your workflows and bottlenecks. Nothing changes yet. Week 2: Inbox live. Calendar set. First SOP drafted. You feel it in 10 days. Day 30: Operations run without you. You lead. You stop managing details. PORTFOLIO 📁 Inbox Zero System: Cleared 500+ daily emails; saved 15 hours/week. 📁 CRM Pipeline Rebuild: 80% faster follow-ups; 20% conversion increase. 📁 SOP Library Build: 50+ processes documented; team executes independently. 📁 Calendar Management System: 100% conflict-free across 3 time zones. TOOLS Notion · ClickUp · Zapier · HubSpot · Google Workspace · Trello · Monday · Airtable · Asana · Salesforce · Zoho · GoHighLevel · Microsoft 365 · Slack · Zoom · Calendly · Make · n8n · ChatGPT · Claude · Canva · DocuSign · Honeybook · Xero · Mailchimp · Buffer · Apollo · Connecteam · Housecall Pro CERTIFICATIONS HIPPA Certified Technical Support Certified Certified Project Manager Certified Smart Automation and AI Workflow Certified Teacher Certified Virtual Assistant and Customer Support WHOM I WORK WITH → SaaS founders and startup CEOs → Consultants, coaches, and real estate operators → E-commerce operators and service-based businesses → Growing remote teams and first-time Chief of Staff hires AVAILABLE FOR → Short-term projects and one-time system builds → Ongoing monthly retainers → Long-term executive partnerships THIS IS FOR YOU IF → You're a CEO or Founder doing admin that shouldn't be in your corner → You need structure built fast, without babysitting → You've tried delegating but nothing stuck. You need a self-starter. → You want an operations partner who catches problems before you see them If you're a founder or CEO exhausted from carrying tasks that have nothing to do with why you built this business, I'm the Executive Virtual Assistant handling the operations, admin, and coordination that eat your best hours every day. I respond within the hour. Tell me what's falling through the cracks. I'll send a clear plan before you decide anything. Message me or click "Invite to Job." Let's get your operations handled. Executive Assistant | Virtual Assistant | Email Management | Calendar Management | Administrative Support | Scheduling | CRM Management | Operations Management | Project Management | Personal Administration | Data Entry | ClickUp Setup | Notion Setup | AI-Powered Executive Support