Lucia C.

Executive Virtual Assistant | Operations & Admin Support

Need an Executive Virtual Assistant who can do more than manage your calendar? I help CEOs, founders, entrepreneurs, coaches, and growing businesses manage executive priorities, streamline business operations, coordinate projects, and build efficient systems that keep work moving. I'm Lucia, an Executive Virtual Assistant and Operations Support Specialist with 5+ years of experience providing executive assistance, administrative support, project coordination, CRM management, customer support, and workflow optimization. 🔷 Executive Virtual Assistant & Administrative Support • Executive calendar management & appointment scheduling • Inbox and email management & follow-ups • Meeting scheduling, agendas, minutes & coordination • Travel planning, itineraries & executive support • Document preparation, reports, presentations & spreadsheets • Data entry, database management & file organization • Online research, task management & administrative assistance 🔷 Operations Support & Project Management • Day-to-day business operations support • Project coordination, task tracking & deadline management • Workflow management & process improvement • SOP creation, process documentation & operational playbooks • Team coordination, accountability & follow-up • Dashboard creation, reporting & operational visibility • Organizing business processes for efficiency and scalability 🔷 CRM & Client Operations • CRM management, organization & data cleanup • Client onboarding & offboarding • Lead management and pipeline organization • Customer support & client communication • HubSpot, Salesforce, Zoho, Pipedrive & GoHighLevel • Freshdesk, Intercom, and other customer support platforms 🔷 Workflow Automation & Systems • Zapier & Make workflow automation • AI-powered administrative support using ChatGPT • Process optimization and task automation • Google Workspace & Microsoft 365 systems • Business systems, documentation and digital organization 🔷 Additional Business Support • Property Management & Airbnb administrative support • Guest communication & reservation coordination • Social media and content scheduling • Lead generation & prospect research • LinkedIn Sales Navigator & Apollo research • Canva and basic content support 🔷 Tools I Work With Google Workspace • Microsoft 365 • Asana • ClickUp • Trello • Mondaycom • Notion • Airtable • HubSpot • Salesforce • Zoho • Pipedrive • GoHighLevel • Zapier • Make • Slack • Zoom • Loom • Calendly • Freshdesk • Intercom • Canva • ActiveCampaign • Mailchimp • Apollo 🔷 What You Can Expect ✔ Organized and proactive executive support ✔ Better workflow and operational visibility ✔ Reliable project and task coordination ✔ Clean, organized CRM and business systems ✔ Clear communication and consistent follow-through ✔ Processes that reduce administrative bottlenecks ✔ A dependable partner who can work independently and keep priorities moving If you need an Executive Virtual Assistant who can support your day-to-day administration while also helping organize operations, projects, CRM systems, and workflows, I'd love to support your business. Send me an invite or message me to discuss how I can help.