James Miracle J.

Are you a CEO, founder, or business owner who's tired of keeping track of everything yourself? Are emails piling up, follow-ups getting missed, team tasks sitting unfinished, and projects depending on you to keep moving? Do you need someone who can bring structure to your operations, document processes, track progress, and help your team stay accountable? That's where I come in. I'm an Executive Virtual Assistant and Operations & Project Coordinator with over 9 years of experience supporting business owners, executives, and teams across hospitality, logistics, technology, and training-based businesses. My experience spans executive assistance, administrative support, operations coordination, project support, client onboarding, and customer service. I've worked with U.S.-based and other international clients, coordinating communications, managing competing priorities, supporting teams, and keeping day-to-day operations organized across different working environments. I help bring order to the moving parts of a business, from executive support and workflow coordination to project tracking, SOP documentation, and operational follow-through. I understand that keeping a business organized takes more than completing tasks; it requires clear processes, visible priorities, accurate records, and consistent communication. How I can support your business: 🔹Operations & Workflow Management Organizing workflows, task lists, and operational processes Drafting and maintaining Standard Operating Procedures (SOPs) Improving documentation and creating repeatable workflows Identifying gaps and helping maintain consistency across processes 🔹 Executive & Administrative Support Inbox and email management Calendar management, scheduling, and meeting coordination Executive correspondence and follow-ups Document organization, file management, and reporting 🔹 Project Coordination & Performance Tracking Tracking project progress, deadlines, and deliverables Monitoring team tasks, milestones, and outstanding actions Maintaining trackers, reports, and performance metrics Preparing status updates that help decision-makers understand progress and potential blockers 🔹 Team, Client & Onboarding Coordination Coordinating team members, contractors, and stakeholders Managing client and staff onboarding processes Maintaining CRM records and following up on outstanding requirements Supporting customer communication and relationship management 🔹 How I Work I work proactively, communicate clearly, and take ownership of assigned responsibilities. I look beyond individual tasks to understand priorities, anticipate follow-ups, and help ensure important work doesn't fall through the cracks. My goal is to help you maintain structure, improve visibility, and keep your business moving forward without requiring constant reminders. 🔹 Tools I Use Google Workspace (Gmail, Docs, Sheets, Drive, Calendar), Microsoft Office (Word, Excel, Outlook), Slack, ClickUp, Trello, Notion, HubSpot, Zoho CRM, and Zoom. If you're looking for someone who can combine reliable executive support with organized operations and project coordination, I'd be happy to connect and discuss how I can support your business.