Fatima Zahra S.

Executive Virtual Assistant | Finance & Operations Support

Hi, I'm Faty! I'm an Executive Virtual Assistant with hands-on experience supporting entrepreneurs and growing businesses in their day-to-day operations, finance, and project coordination. Over the past few years, I've worked remotely with clients across Canada, the USA, France, Spain and Morocco, helping them stay organized, improve their processes, manage recurring operations, and keep projects moving without constant supervision. I enjoy bringing structure to fast-moving businesses by organizing workflows, maintaining accurate records, coordinating with different stakeholders, and solving problems proactively. I'm known for being reliable, detail-oriented, quick to learn new tools, and comfortable taking ownership of my responsibilities. I am a native French and Arabic speaker, fluent in English, and comfortable working in multilingual and international environments. How I can help ✅ Executive & Administrative Support Executive assistance Email & calendar management Internet research Data entry & database management Meeting, travel & appointment coordination Document preparation & organization Follow-ups with clients, vendors & partners Process documentation (SOPs) ✅ Finance & Operations QuickBooks support Invoice management & payment follow-up Bank reconciliations Expense tracking & categorization Financial reporting (Excel & Google Sheets) KPI & operational tracking VAT follow-up and financial organization Coordination with accountants and external providers ✅Project Coordination Task & project management Workflow organization Trello & Notion management Team coordination Progress tracking Process improvement Administrative support for ongoing business operations ✅AI & Productivity ChatGPT Claude AI-assisted research Drafting emails and documents Workflow optimization Process improvement using AI tools ✅Communication Client communication Translation (French • English • Arabic) Proofreading Professional correspondence ✅Tools Microsoft 365 (Excel, Outlook, Word, Teams, PowerPoint) • Google Workspace • QuickBooks • Trello • Notion • Shopify • Canva • Meta Business Suite • Google Calendar • Loom • Holded • Clearview • Float • ChatGPT • Claude If I haven't used a specific tool before, I learn it quickly and independently. Throughout my freelance experience, I've consistently adapted to new systems with minimal onboarding. If you're looking for someone who is organized, proactive, dependable, and genuinely invested in helping your business run more efficiently, I'd be happy to discuss how I can support you!