Reuben Christopher A.

I help busy executives, entrepreneurs, and growing businesses stay organized, on schedule, and in control of day to day operations, with the added ability to handle real bookkeeping, PDF and document formatting, and content support most administrative VAs can't offer on their own. As your Executive Assistant, I manage your inbox, calendar, documents, and daily admin so you can focus on running your business. As your Executive Assistant, I handle: • Calendar and inbox management • Document organization, formatting, and file management • Data entry and spreadsheet management • SOP and workflow documentation • Project coordination and task management • CRM and database upkeep I also handle document and PDF projects clients often need cleaned up or converted, including: • Converting Word documents into fillable PDFs that work correctly in Adobe Acrobat and Preview • Formatting Word documents for a polished final look, including image placement, pull quotes, headings, and spacing • Organizing large sets of scattered documents into one correctly ordered, consecutively numbered file • General PDF editing and cleanup so files are ready to send, sign, or publish For transcription and file organization projects, I can: • Download, rename, and organize video and document files into shared drives using an exact naming system • Run and clean up transcripts using tools like TurboScribe • Match handwritten or typed notes to the correct section of a source document On the content side, I bring experience: • Turning video or podcast content into well structured, polished blog posts while preserving the original steps and examples • Editing content for clarity, accuracy, and quality, and flagging writing that is generic or unclear • Coordinating with a small team of writers to keep deadlines and editorial standards on track I also bring paralegal and legal admin experience, including: • Managing personal injury case files inside systems like CASEpeer • Tracking deadlines, treatment updates, and outstanding medical records or bills • Assisting with insurance claims correspondence and settlement demand preparation I also bring specialized support most admin VAs don't offer: • Real Estate Financial Ops, monthly P&L updates, cash flow forecasting, and bank reconciliations across multi property portfolios • Data and Research Ops, SQL based audience targeting, participant verification, and email campaign execution On top of all this, I also bring basic Shopify support, handling order updates, product edits, and customer questions when a project calls for it. I've supported executives, finance operations, real estate portfolios, and now document and content projects where accuracy, confidentiality, and attention to detail aren't optional, and I use AI tools (Claude, ChatGPT) to work faster without cutting corners on precision. Tools: Microsoft Excel, Google Sheets, Google Workspace, Outlook, Monarch Money, ClickUp, Mode Analytics (SQL), Mailjet, Notion, Jira, Confluence, Slack, Adobe Acrobat, CASEpeer, TurboScribe. Whether you need day to day administrative support, help staying on top of your books, a document or PDF project cleaned up, or content and case support handled with real ownership, I communicate proactively, learn new systems fast, and take responsibility so you can focus on growth. Let's talk about what's on your plate.