Zelda N.

I specialize in founder operations, project coordination, executive support, task ownership, follow-through, and business systems. Founders and CEOs often carry a running list of things that need an answer, an update, or a decision. I take ownership of the follow-ups, priorities, projects, communications, and open loops so that list does not have to stay in your head. When we work together, you have a right hand who can tell you what is moving, what is stuck, who owns the next step, what is overdue, and where your decision is needed. I also know when to handle something without pulling you into it. As an Executive Assistant with 8+ years of experience supporting founders, CEOs, executives, and growing businesses, I bring together executive assistance, founder operations, project coordination, and administrative support. My aim is simple: give you a clearer view of the work and better follow-through across the business. WHAT I CAN DO FOR YOU ➜ EXECUTIVE SUPPORT I manage the daily executive work that takes time away from leading the business. This includes executive and founder support, calendar management and scheduling, email and inbox management, meeting coordination and preparation, meeting agendas, notes and action items, travel planning and itineraries, client, vendor and team communication, and daily and weekly priority management. ➜ FOUNDER OPERATIONS & CLOSED-LOOP FOLLOW-THROUGH I keep a clear view of open commitments, delegated tasks, outstanding decisions, overdue work, upcoming deadlines, blockers, and risks. When a meeting, email, Slack message, or conversation creates an action, I record it, assign the next step, and check on its progress. If an update is due, I ask for it. If work is blocked, I find out why. If a deadline is at risk, I raise it early. When you need to make a decision, I bring you the relevant context so you can respond without searching through old messages. ➜ PROJECT MANAGEMENT & TASK COORDINATION I turn ideas and priorities into work that people can see and act on. I can organize projects and workstreams, create project and task trackers, define owners, priorities, deadlines, and statuses, coordinate contractors, vendors, and team members, monitor overdue tasks and blockers, follow up on deliverables, prepare project status updates, maintain recurring processes, track KPIs and progress, document workflows and SOPs, and keep projects moving from idea to completion. I have coordinated 15+ projects while maintaining approximately 95% on-time delivery. I have also built systems that reduce how much chasing executives have to do themselves. Tools I work with include ClickUp, Asana, Mondaydotcom, Notion, Trello, Google Workspace, Microsoft Office, HubSpot, Slack, and CRM systems. I also work with AI tools like ChatGPT and Claude. ➜ FOUNDER BRIEFINGS & PRIORITY MANAGEMENT You should be able to see what needs your attention without checking ClickUp, Slack, email, meeting notes, and several documents. I bring the key information together in a concise daily or weekly founder briefing: TOP PRIORITIES: What needs to move now. DECISIONS REQUIRED: What needs your input. BLOCKERS & RISKS: What may slow the work. OVERDUE ITEMS: What has not moved as expected. UPCOMING DEADLINES: What needs attention soon. RECOMMENDED NEXT ACTIONS: What I think should happen next. That gives you a useful view of the business and more time to make decisions. ➜ SYSTEMS, SOPs & OPERATIONAL ORGANIZATION I organize the places where work and information live so the team can find what it needs and follow a clear process. I can support ClickUp workspace maintenance, Notion organization, Google Drive organization, workflow improvement, SOP creation and updates, reporting systems, CRM updates, and recurring business processes. ➜ AI-ASSISTED EXECUTIVE OPERATIONS I use AI to speed up practical work while reviewing the output myself. With ChatGPT or Claude, I can turn rough notes into structured action items, summarize meetings and identify decisions, draft and improve SOPs, organize large amounts of information, prepare concise executive briefs, analyze recurring operational issues, create templates and repeatable workflows, and reduce repetitive administrative work. I have helped executives reclaim 30+ hours per month by reducing administrative load, improving organization, and creating more reliable systems for follow-through. I work well with founders and CEOs whose priorities change quickly and whose projects involve several people. I can keep the details organised, give you a clear account of progress, and take responsibility for the work you have delegated. If you need an Executive Assistant who can become the operational right hand around your business, send me a message or click the green “Invite to Job” button at the top right.