Gloria V.

Delegating a task should mean you can stop thinking about it. I've worked with business owners and executives who have a lot happening at once. Different businesses, different teams, meetings, emails, deadlines, clients, vendors, and decisions that need attention. One thing I've learned is that being a good Executive Assistant isn't just about completing the tasks you're given. It's about understanding the business well enough to know what needs to happen next. That's the kind of support I provide. I'm a Top Rated Executive Assistant and Virtual Assistant with a 100% Job Success Score and 3+ years of experience in executive support, administrative assistance, and business operations. I support CEOs, founders, and business owners across healthcare, consulting, technology, cybersecurity, e-commerce, and service-based businesses. I've supported a Director of Operations overseeing multiple healthcare facilities, handling reports, billing records, payment tracking, and vendor coordination. I've managed executive calendars, inboxes, professional correspondence, and financial follow-ups for business owners. I've also coordinated partners, client communications, and marketing campaigns for technology executives, alongside customer support and operational tracking for e-commerce businesses. Different industries, but the same responsibility: understand what needs attention, handle what I can, communicate with the right people, and make sure important things don't get forgotten. WHAT I CAN SUPPORT YOU WITH ✔ Executive Assistance & Administrative Support: Executive calendar management, inbox and email management, appointment scheduling, meeting coordination, travel planning, executive correspondence, and day-to-day administrative tasks. ✔ Business Operations & Operations Support: Workflow coordination, operational trackers, vendor management, invoice tracking, recurring administrative processes, and business reporting. ✔ Project Management & Task Coordination: Managing tasks and deadlines in Asana, ClickUp, Trello, and Notion, following up with stakeholders, updating project trackers, and keeping action items moving. ✔ CRM & Client Management: Maintaining contact records, updating sales pipelines, tracking leads, coordinating appointments, and supporting client communication using HubSpot, GoHighLevel, and Zoho CRM. ✔ Executive & Stakeholder Communication: Drafting professional emails, coordinating with clients, vendors, and external partners, managing follow-ups, and keeping executives informed. ✔ Documentation, Research & Reporting: SOP and process documentation, online research, spreadsheet management, file organization, reports, and administrative recordkeeping. ONE EXAMPLE OF HOW I WORK I once worked through an executive inbox containing over 11,000 emails. It wasn't just about sorting messages into folders. I needed to understand what was important, identify what required action, and make the inbox manageable again. That's how I approach executive support. I pay attention to what needs to happen around the task, not just the task itself. TOOLS I WORK WITH Google Workspace, Gmail, Google Calendar, Google Sheets, Microsoft 365, Outlook, Excel, Slack, Zoom, Calendly, Asana, ClickUp, Notion, Trello, Airtable, HubSpot, GoHighLevel, Zoho CRM, Mailchimp, Canva, ChatGPT, Claude, and Gemini. WHAT CLIENTS HAVE SAID "Gloria expertly managed my calendar, inbox, and travel arrangements, allowing me to focus on high-level strategy." "Very detail-oriented, fast, competent, gets all tasks done ahead of schedule." HOW I WORK I like to understand what I'm working on and why it matters. If something isn't clear, I'll ask. If I notice something that needs attention, I'll bring it up before it becomes a problem. Some executives want regular updates; others only want to be involved when a decision is needed. I adapt to how you work, respect confidential information, and keep you informed. You shouldn't have to explain the same thing twice or wonder whether something has been handled. If you're looking for an Executive Assistant or Virtual Assistant who can manage your administrative responsibilities, support your business operations, and keep important tasks moving, send me a message or an invitation. I'd be happy to learn more about your business.