Jillian Sydney M.

Virtual Event Producer | Webinar Moderator | Conference Planner

Planning a webinar, virtual training, hybrid event, or conference can quickly become a second full-time job. You have speakers to coordinate, presentations to collect, technology to manage, attendees to communicate with, vendors to keep on track, and a hundred small details that can determine whether an event feels polished or chaotic. That’s where I come in. I’m a Virtual Event Producer, Webinar Moderator, and Conference Planner with 10+ years of experience helping organizations plan and deliver professional conferences, continuing education programs, webinars, and virtual training. I can step in wherever you need support—from managing the entire event planning process to simply taking the technology off your facilitator’s plate on event day. Here’s where I can help: • Virtual event production — Zoom Meetings, Zoom Webinars, Zoom Events, GoToMeeting/GoToWebinar, Webex, and Microsoft Teams • Webinar moderation — opening and closing sessions, managing chat and Q&A, monitoring participants, troubleshooting technical issues, sharing materials, managing recordings, and keeping the session on schedule • Virtual training production — breakout room management, participant support, polls, timers, media playback, screen sharing, and facilitator support • Conference planning — agendas, timelines, speaker management, registration, attendee communications, vendors, logistics, and onsite/virtual execution • Speaker management — speaker research, outreach, scheduling, presentation collection, technical rehearsals, and day-of speaker support • Event operations — run-of-show development, production checklists, rehearsals, speaker tech checks, and post-event follow-up I also understand that sometimes you don't need another person—you need a **reliable system and a team**. For recurring programs, I can establish production guidelines, templates, communication workflows, and repeatable processes. I also work with a small team of experienced virtual event producers, which allows me to provide trained backup and additional production support when needed. Some of my recent experience includes: • ChiefAI — ongoing webinar production with two trained producers, presenter tech checks, attendee communications, chat monitoring, production guidelines, and post-course surveys • PDH Pro — high-volume professional education programming with 4–6 GoToMeeting/GoToWebinar sessions per week, supported by a team of three production professionals • Chesapeake Health Education Program — conference planner and Director of Education & Training for an established nonprofit continuing education organization, including accredited conferences and monthly CE programming • Rewiring Hope Conference — four-day virtual conference with 170–200 attendees per day • Leadership training programs for organizations including McDonald’s and Wingstop — recurring 1–3 hour training sessions with 20–50 participants and extensive breakout room management I’m particularly good at working behind the scenes. Your speaker should be focused on presenting. Your facilitator should be focused on teaching. Your leadership team should be focused on the audience—not wondering whether the Zoom room is working. My job is to make sure the details are handled, the technology stays out of the way, and your participants have a professional experience from the moment they arrive until the event ends. If you’re looking for someone to **produce the event, manage the virtual room, coordinate the details, or simply give your team an experienced set of hands**, I’d be happy to talk about what you’re planning.