Aileen M.

Operations & Executive Virtual Assistant | Project & Marketing Support

Top Rated Plus | 7,800+ Hours Worked | $60K+ Earned on Upwork I help founders and growing businesses streamline operations, stay organized, and keep projects moving through reliable executive support, project coordination, and marketing support. With 6+ years of remote experience, I've partnered with international clients across professional services, legal, financial services, wellness, coaching, SEO, and online education. My work goes beyond administrative support—I coordinate day-to-day operations, manage executive priorities, support business development initiatives, maintain digital systems, and assist with marketing activities that help businesses run efficiently. Clients value my ability to quickly learn new systems, communicate proactively, stay organized, and take ownership of recurring responsibilities with minimal supervision. OPERATIONS & EXECUTIVE SUPPORT • Executive and administrative support • Calendar and inbox management • Task, deadline, and workflow coordination • SOP and process documentation • Client and vendor communication • Research, reporting, and business documentation PROJECT & BUSINESS SUPPORT • Project coordination and progress tracking • Business development support • Lead research and follow-up • CRM management and data organization • Meeting coordination and action tracking • Reports, presentations, and business documentation MARKETING SUPPORT • Social media scheduling and content coordination • Email marketing and newsletter support • Content publishing and website updates • Google Business Profile and SEO support • Canva graphics and marketing materials • Landing page and funnel implementation FUNNELS & DIGITAL SYSTEMS • Landing page and funnel setup (Kajabi & SystemeIO) • Course and program implementation • Lead magnets and opt-in forms • Email sequence implementation • Website content and page updates TOOLS Google Workspace • Microsoft Office • Asana • Trello • Zoho CRM • GoHighLevel • Kajabi • SystemeIO • WordPress • Canva • Figma • QuickBooks • ChatGPT • Claude • Jasper Before transitioning into remote business support, I spent 14 years in engineering, manufacturing, process operations, and quality assurance. That experience strengthened my process-oriented mindset, attention to detail, problem-solving abilities, and commitment to building efficient, well-documented systems. If you're looking for someone who can take ownership, stay organized, and become a dependable extension of your team, I'd love to discuss how I can support your business.